Reporting Sexual Misconduct
UIC strongly encourages the prompt reporting of sexual misconduct either disclosed, experienced, or observed. The report may be made by anyone, including:
- A person who has experienced sexual misconduct;
- A third party or bystander who has information that sexual misconduct may have occurred.
The University encourages anyone who believes they have experienced a crime or has knowledge of a crime to make a report to the UIC Police Department at 312-355-5555.
If a crime took place on non-University property or was reported to another law enforcement agency, individuals are still encouraged to contact the UIC Police for assistance.
Where to Report
The UIC Police, the Title IX Coordinator in the Office for Access and Equity, and the Office of the Dean of Students are the primary reporting sites on campus for individuals to file formal complaints of sexual misconduct. These offices have a responsibility to investigate and to take reasonable steps to eliminate the hostile environment, prevent its recurrence, and as appropriate, remedy its effects. All sexual misconduct reports, regardless of the first point of contact, will be submitted to the Title IX Coordinator for review.
Acts of sexual misconduct may be considered a crime. It is the victim’s right to choose whether to file a criminal report. The UIC Police are responsible for the investigation of crimes. Any sexual misconduct report filed with the UIC Police will be shared with the Title IX Coordinator, the Dean of Students and CAN. The UIC Police may also forward police reports to the State’s Attorney for criminal charges and potential prosecution.
Title IX Coordinator
Any victim of sexual misconduct by another student, staff member, faculty member, or other members of the university community (e.g., a vendor or campus visitor), may submit a report to the campus Title IX Coordinator at 312-996-8670 or firstname.lastname@example.org.
The Title IX Coordinator will investigate all reports of sexual misconduct, take interim steps to stop any inappropriate behavior and prevent future inappropriate behavior.
Office of the Dean of Students
A victim may report an incident of sexual misconduct to the Office of the Dean of Students and can file a formal complaint regarding alleged misconduct by a UIC student. The complaint will be reviewed and may be referred to the student conduct process. In all cases, the Dean of Students will forward the student’s report to the Title IX Coordinator.
What Can You Expect When You Report?
As the primary reporting sites for individuals who wish to file a formal complaint of sexual misconduct with the university, the UIC Police, the Title IX Coordinator, and the Office of the Dean of Students have procedures in place to respond to sexual misconduct complaints.
Reports to the UIC Police
The UIC Police are fully-sworn officers who serve the University, UIC Medical Center and surrounding community. UIC Police investigate, arrest, and assist in the prosecution of offenders. The police will provide testimony for proceedings in criminal and student conduct hearings and transport individuals to the hospital and to court appearances. The UIC Police cooperate with investigations conducted by the Chicago Police Department.
If a victim is not sure whether criminal conduct is involved, an officer can assist them in determining whether a crime has been committed. A victim can request and receive the assistance of the UIC Police without making a criminal complaint or making a complaint to the University. The UIC Police are committed to ensuring that individuals who report sexual misconduct receive comprehensive care, regardless of whether or not they wish to make a formal criminal complaint.
When an individual files a complaint regarding a crime of sexual violence with the UIC Police, the police document the information in a report and discuss various options with the victim for further action. If the victim wants to press charges, a police report is created and the individual is informed about the criminal process.
The UIC Police inform the Office for Access and Equity about reports of sexual misconduct. The Title IX Coordinator will conduct an administrative review of the incident which may result in an investigation and a referral to the student conduct process.
A copy of the police report is submitted to the Office of the Dean of Students for possible action through the student conduct process. The victim will be referred to the Office of the Dean of Students if the respondent is a UIC student and the victim is interested in filing a complaint through the student conduct process.
The UIC Police inform victims about available support services (i.e. Campus Advocacy Network (CAN), Counseling Center) and provide copies of the Campus Advocacy Network brochure and the UIC Guide to Resources for Victims of Violent Crime brochure. Police officers can offer the victim the opportunity to sign a Permission to Contact form that will initiate a follow-up contact by CAN advocacy staff.
If the sexual misconduct occurred off campus, an officer can assist the individual in contacting the appropriate law enforcement agency. The UIC Police will provide on-going support for victims as needed with local law enforcement.
Reports to the Title IX Coordinator
Complaints of sexual misconduct by students and non-students will be referred to the Title IX Coordinator, Office for Access and Equity (OAE). Upon receiving a complaint of sexual misconduct, the Title IX Coordinator or designee will contact the victim to explain:
- Their rights
- The advocacy services offered by the Campus Advocacy Network (CAN)
- The victim’s option to make a report to the UIC Police and/or the Dean of Students (if the respondent is a student)
- Resources and available referrals, including medical and other assistance.
If the person making the report of sexual misconduct wishes to proceed with a university investigation (or the university decides to move forward), the matter will be immediately assigned to an investigator, who may be the Title IX Coordinator or a specially trained Title IX Investigator, with oversight from the Title IX Coordinator. Information regarding investigations may be found on the Office for Access and Equity website.
The Title IX Coordinator or designee will inform CAN of the report, so that CAN may conduct any appropriate outreach. CAN will only reach out to the victim if they have given written consent to the Title IX Coordinator to be contacted by CAN staff.
The Title IX Coordinator may file a student conduct complaint with the Office of the Dean of Students under the Student Disciplinary Policy. If the conduct/matter the victim reports does not fall within the University Statement on Sexual Discrimination, Sexual Harassment, and Sexual Misconduct, the Sexual Harassment and Sexual Misconduct policy, and/or the University Nondiscrimination Statement, the Title IX Coordinator will refer the victim to the appropriate office for handling such complaints. This may include, but is not limited to the Office of the Dean of Students, Human Resources, and the UIC Police.
Reports to the Office of the Dean of Students
The victim can file a student conduct complaint by completing an Incident Report Form and submitting it to the Office of the Dean of Students. Individuals should refer to the Student Disciplinary Policy for complete information about the student conduct process and the range of possible sanctions for sexual misconduct.
A staff member will meet separately with the victim and the respondent to discuss the incident and if appropriate, the student conduct process. The victim and the respondent are informed about the hearing procedures and the opportunity to present witnesses and other information and to have an advocate or advisor participate in the hearing. If the victim reported the sexual misconduct to the UIC Police and/or the Title IX Coordinator, the victim can choose to be a co-complainant with the UIC Police/Title IX Coordinator or serve as a witness during the student conduct hearing. Accommodations can be arranged for victim participation in the hearing such as allowing the victim to participate in the hearing via teleconference. The respondent and the victim will be notified, in writing, of the final outcome of the hearing. Both the respondent and the victim have the right to appeal the hearing outcome and will receive written notification, simultaneously, of the final determination of the case.
Campus Reporting Options
Individuals may decide to report an incident of sexual misconduct to a confidential campus source for advice and assistance such as the Campus Advocacy Network. Students living in university housing may decide to report an incident of sexual misconduct to a Campus Housing staff member.
Reports to the Campus Advocacy Network
Students, faculty and staff who report sexual misconduct to the Campus Advocacy Network (CAN) will meet with an advocate, in a confidential setting, who will provide an overview of all options for reporting, assistance, and support. The advocates can help victims notify the appropriate law enforcement authorities such as the UIC Police or local law enforcement and/or campus officials, such as the Title IX Coordinator or the Office of the Dean of Students. Support is provided by CAN for victims even when no legal, civil, or administrative action is taken. CAN is a place where individuals can make anonymous and confidential campus crime reports.
Advocates will accompany victims to civil, criminal, and campus proceedings to provide support. Advocates assist with obtaining orders of protection/no contact orders, safety planning and identifying emergency housing. On a limited basis, CAN has funding for short-term emergency housing. Advocates work with campus departments and community organizations in order to obtain accommodations for academic issues, on and off campus living situations, parking assignments, and other interventions.
Reports to Campus Housing
When an incident of sexual misconduct is reported by a resident student, Campus Housing staff (e.g. resident assistants, peer mentors, resident directors) will contact senior housing administrators and report the incident. Housing staff and senior administrators will develop a support plan with the resident and communicate the plan to the appropriate campus departments.
The following procedures will be utilized by Campus Housing staff for victims of sexual misconduct:
- Inform the resident regarding the notification process to campus units (UIC Police, Office of the Dean of Students, Title IX Coordinator, Campus Advocacy Network).
- Explain to the resident about options related to filing a complaint (i.e. filing a police report, submitting a formal complaint to the student conduct process). Housing staff can make arrangements for the UIC Police to take the report in the residence halls if the resident is interested in this option.
- Inform the resident that she/he does not have to file a police report, press charges, or file a formal complaint through the student conduct process.
- Arrange for medical attention for the resident, if required, at the UIC Medical Center Emergency Room or provide referral information to Family Medicine.
- Provide temporary or permanent room reassignment if resident has any concerns.
- Inform the resident about campus services for sexual assault victims provided by the Campus Advocacy Network, Counseling Center, and the Office of the Dean of Students.
- Arrange a meeting with the Office of the Dean of Students for the student to receive support and information about university administrative processes and resources for sexual misconduct victims.
- Refer the resident to the campus website Student Sexual Misconduct for more information.
Required Reporting for University Staff and Faculty
All University employees, except staff in the Campus Advocacy Network (CAN) and the Counseling Center who provide advocacy or counseling services, have a duty to report any incidents involving sexual misconduct. Refer to a description of Responsible Employee.
University staff and faculty must contact the Office for Access and Equity to report an incident of sexual misconduct. The Title IX coordinator is required to conduct an administrative review which may result in an investigation and/or referral to the student conduct process.
For information about the student conduct process, university employees should contact the Office of the Dean of Students. Individuals can report the misconduct, file a complaint, and obtain information about the student conduct process.
If you have been identified as a Campus Security Authority, you must make an anonymous report to the UIC Police. Click here: Crime Report Form
Mandatory Reporting of Child Abuse
All university employees must report suspected child abuse or neglect directly to the Department of Children and Family Services (DCFS) and to the UIC Police. In addition, inform your supervisor you have made the report. For further information consult the university’s Protection of Minors Policy.
Individuals may contact any of the confidential resources identified in this policy to access confidential assistance or to explore reporting options without initiating further action from the University. With rare exception, (e.g. Mandatory Reporting of Child Abuse) these offices are not required to investigate or share information with other parties inside or outside the university. All information shared with these offices will remain strictly confidential to the extent permitted by law and University policy (e.g. disclosure to others only with the student’s permission).
Campus confidential resources are the Counseling Center and the Campus Advocacy Network (CAN). Off campus confidential resources include Rape Victims Advocate and licensed mental health and other licensed health providers in private practice settings or other treatment facilities. Refer to the Help and Support section of this website to find a complete list of resources.
Private/Non Confidential Reporting
Except as noted above under Confidential Reporting, reports or disclosures of sexual misconduct made to any other University employee will be kept as private as possible but information about incidents of sexual misconduct may need to be shared with limited University officials (e.g. reports must be shared with the Title IX Coordinator for further review and investigation).
If an individual requests privacy, the University will take all reasonable steps to investigate and respond consistent with the request, taking into account that confidentiality may not be possible in every case given the University’s responsibility to provide a safe environment for all members of the campus community. To ensure that the University has met its obligations, University employees must consult with appropriate University offices concerning what they can or must share within the institution to respond to a report of sexual misconduct and to promote campus safety.
Clery Act Reporting
Campus individuals who have been identified as a Campus Security Authority must report crimes of sexual misconduct as part of the anonymous data collection process required by the Clery Act. This information will be included in the Annual Security Report (ASR) which contains the numbers of crimes that have occurred in specified geographic locations (on campus, on public property within or immediately adjacent to campus, and in or on non-campus buildings or property owned or controlled by the University).
Timeliness of Reporting
To promote a timely and effective review, the University strongly encourages individuals to make reports of possible sexual misconduct within 180 calendar days following the last occurrence of the behavior giving rise to the concern. Although the University may pursue a report made after 180 days, the lapse of time may make it more difficult to gather relevant and reliable information.